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Office space

Space Planning

We provide a campus perspective towards balancing challenges and opportunities to use campus space effectively. Our current focus is on administrative space and we can advise on reassignments across Vice Chancellor areas, while considering strategic campus space needs, the Capital Program, Long Range Development Plan, UC Climate Action Plan and logistic impacts of ongoing projects. We maintain campus facilities information tools and curate data to support space planning and management.

Our goals:

  • Promote efficient space allocation
  • Provide effective tools and services to support space analysis and management
  • Provide useful information about buildings and locations

Planning Resources

  • Campus Space Coordination – While Vice Chancellor areas and departments are responsible for planning and executing their own moves, we assess the larger context and help guide plans for future space needs.
  • Space Strategy Working Group – Campus Planning leads this group comprised of representative from multiple Vice Chancellor areas, including Academic Affairs, CFO, Student Affairs, Human Resources, Real Estate and Health Sciences. This group defines and establishes space use guidelines for successful administrative space management and a space standard framework.
  • Administrative Space guidelines – UC San Diego is experiencing rapid campus growth, including an increase in student enrollment, new academic and housing construction and the arrival of light rail transit in 2021. In an effort to maximize the efficiency of existing administrative office space and transform new and renovated work environments, the campus is implementing new administrative office space planning guidelines. These voluntary guidelines aim to encourage a more balanced activity-based workplace environment by providing workspaces that best support the work that occupants perform. Additional goals include utilizing modern space planning metrics, creating equity of space, providing more social spaces and encouraging more collaboration.
    • UC San Diego Administrative Space Use Guidelines – This document provides an overview of activity-based workplace planning concepts and how to implement them in the work environment. It also provides planning principles, examples and practical planning ratios for calculating space requirements for new or reconfigured administrative offices.
    • Steelcase UC San Diego Administrative Space Furniture Guidelines – This document provides a furniture-planning guide that illustrates different types of furniture configurations that support collaborative and focused workspaces. These guidelines aim to help standardize workplace settings and serve as a starting point for the furniture procurement process.
    • Gensler UC San Diego Benchmarking Study – These guidelines consist of space management committee frameworks, standards, policies and best practices recommendations developed in conjunction with Gensler and based on key UC San Diego leadership and staff interviews, and benchmarking studies among the top 15 research universities. This study forms the basis of the UC San Diego Administrative Space Use guidelines.

For details about campus space planning, contact Edward Polk, (858) 822-5161. 

Biannual Space Information Reviews

To ensure the accuracy of space and occupancy information, UC San Diego conducts biannual space information reviews for all university owned or leased spaces. Although we primarily focus on administrative space, we provide tools and expertise to collect data to support strategic decision-making and efficient use of all campus facilities.

Fall 2019 Space Information Review

All campus space managers and their designated staff are expected to update department and space class information in the FIM Space system to support accurate UCOP reporting requirements. See instructions for the Fall 2019 Space Information Review due November 15. If you need help, register for UC Learning Center classes (search for “FIM Space Information Review” under the “Find a Course” tab).

CAD Management and Building Information Modeling

Our student CAD drafting team is available to ensure that your floor plans are accurate.

  • Space Management Floor Plans – accurate for all UC San Diego facilities
  • Classroom Seating Charts – accurate for all fixed-seating classrooms and selected moveable seat rooms

BIM and CAD Resources 

To obtain room dimensions, seating charts, floor plans or more information about BIM and CAD-related services, contact Kirk Belles, (858) 534-1035.