Space Planning

Office space

We provide a campus perspective towards balancing challenges and opportunities to effectively use campus space. We focus on administrative space and provide consulting services for movement across Vice Chancellor areas, while considering strategic campus space needs, the Capital Program, Long Range Development Plan, UC Climate Action Plan and logistic effects of ongoing projects.

Our goals:

  • Promote efficient space allocation
  • Provide effective tools and services to support space analysis and management
  • Provide useful information about buildings and locations

Space Planning

  • Campus Planning is participating in a new Space Strategy Working Group comprised of representative from multiple VC areas, including Capital Planning, Academic Affairs, Human Resources, Student Affairs, Real Estate and the School of Medicine. This group will focus on defining and establishing space use guidelines for successful administrative space management, a space standard framework and potential backfill strategies for buildings vacated due to new projects on campus.
  • Space studies – Gensler, a global architecture, design and planning firm, is producing an administrative space benchmarking report for UC San Diego. The final report will include benchmarking studies among the top 15 research universities, key UC San Diego leadership interviews, Space Management Committee frameworks, standards and policies, and best practices recommendations.
  • Campus space guidelines (in development)

For details about campus space planning, contact Edward Polk, (858) 822-5161.

Space and Location Information

Located primarily in San Diego County, UC San Diego faculty, students and staff occupy constructed, leased, owned, purchased and shared facilities throughout the world.

  • Facilities Information System (FIS) (login required) – buildings, maps, floor plans, room-by-room occupancy, record drawings, as-builts, campus maps, etc. (Anticipated to be replaced by Tririga in late 2018). FIS access is provided to campus staff and third parties (architects, engineers, consultants) who have a contractual relationship with UC San Diego.
  • Campus Visitor Map – friendly application for campus wayfinding that includes current construction and ongoing projects. Current Visitor Map workgroup members:

Enterprise System Renewal – Facilities Information Management

Space Planning is currently engaged with the following system and program development initiatives:

  • Campus Physical Addresses – creating physical addresses for UC San Diego buildings and coordinating business system implementation.
  • Tririga Development Project – Tririga space management development is underway and will replace most of the Facilities Information System application in 2019. The Real Estate portion will be completed in 2018.

For details about maps, facilities or system development, contact Kirk Belles, (858) 534-1035.

Services

CAD Drafting

Our student drafting team is available to ensure that your floor plans are accurate.

  • Space Management Floor Plans - accurate for all UC San Diego facilities
  • Classroom Seating Charts – accurate for all fixed-seating classrooms and selected moveable seat rooms

To obtain room dimensions or correct seating charts or floor plans, contact Alejandro Lanchares, (858) 822-2759, or Kirk Belles, (858) 534-1035.

CAD Management

For questions about CAD-related services, contact Alejandro Lanchares, (858) 822-2759.

Space Surveys

  • Annual Fall Space Inventory Survey (login required) – UC San Diego collects, validates and reports all campus department and room use assignments to University Office of the President each fall.
  • Functional Activity Survey (login required) – Information is collected to negotiate Indirect Cost Recovery Rates with the Federal government. UC Office of the President’s explanation of  Indirect Costs.

For assistance with surveys, contact Kirk Belles, (858) 534-1035.