Campus Committees

Charge

The Campus/Community Planning Committee advises the chancellor through the Vice Chancellor – Operations Management and Capital Programs regarding the physical development of the La Jolla campus, Hillcrest campus, Elliott Field Station and the surrounding community. Its actions are informed by the Open Space Committee for public realm projects. See meeting information.

The membership comprises seven campus administrative and six faculty members, undergraduate and graduate student representatives and a representative from the Staff Association. The Executive Director of Campus Planning serves as an ex-officio Executive to the Committee.

The committee will perform these specific functions:

1. Review sites proposed by Project Work Groups or other committees for planned facilities, and advise the Chancellor of UC San Diego through the Vice Chancellor – Operations Management and Capital Programs in regard to conformance with approved plans and concepts;
2. Review and advise the Chancellor of University California, San Diego through the Vice Chancellor – Operations Management and Capital Programs with respect to long range physical planning issues and planning studies;
3. Comment to the Design Review Board regarding designs of buildings and major landscape projects;
4. Monitor developments in the surrounding community and evaluate potential impacts on the university to ensure that campus interests including nearby housing, retail services, open spaces and parks, pedestrian and vehicular access and mass transit needs, are adequately considered.

The Executive to the Committee performs these functions:

1. Works closely with the co-chairs for all duties associated with committee meetings, agendas and presentations;
2. Serves as the liaison for the Committee with other campus administrative areas;
3. With concurrence from the co-chairs, and discussion with the Campus Architect, approves those physical development action items involving temporary changes on the campus, in addition to minor permanent changes that do not involve the siting of new permanent facilities and structures.

Committee Members

See the current member list.

Charge

The Open Space Committee is a subcommittee of the Campus/Community Planning Committee that advises and provides recommendations about open space planning and landscape design. Open space planning includes the advocacy and oversight of all campus open spaces, including the UC San Diego Park area defined by the 1989 Master Plan Study (PDF).

In this capacity, the committee will guide efforts to ensure development of a holistic system of open space that is attractive, functional, sustainable, and provides a unifying foundation to the campus architecture and community. The Senior Landscape Planner in the Physical & Community Planning Office serves as an ex-officio Executive to the Committee.

The committee will perform these specific functions:

1. Review, prioritize and advocate for open space projects as they pertain to the development and redevelopment of the campus. This includes specific review of the landscape design for all built projects as well as review of major landscape projects.
2. Review with respect to long range open space planning issues and open space planning studies, including how planned open spaces can foster interconnections and help the campus meet sustainability goals.
3. Review and update commemoratives policy and open space planning studies to maximize opportunities for outside contribution towards the installation and maintenance of campus landscape.

Summary notes of each meeting and a record of any Committee recommendations will be kept and distributed to all interested parties.

The Executive to the Committee performs these functions:

1. 1. Works closely with the co-chairs for all duties associated with committee meetings, agendas and presentations; serves as the liaison for the committee with other campus administrative areas, including the rotating chairs for the academic areas.
   2. Provides a point of contact for campus landscape projects and outside consultants to assist in meeting set campus open space planning goals.
   3. Coordinates comments to the C/CPC regarding landscape design associated with campus building projects and all projects in or adjacent to the Park.

Committee Members

See the current member list.

Charge

The Design Review Board (DRB) is charged with the review of facilities design and major landscape projects to ensure they are architecturally appropriate and consistent with the Long Range Development Plan and UC San Diego planning principles as specified in the Master Plan and Design Guidelines.

The Design Review Board advises the Chancellor of University California, San Diego through the Vice Chancellor – Operations Management and Capital Programs regarding facilities design and major landscape projects to insure they are architecturally appropriate and consistent with the Long Range Development Plan and UC San Diego planning principles as specified in the Master Plan and Design Guidelines.

Typically, each project will be presented to the Board three times: (1) When the Executive Architect is in the initial stages of considering solutions (pre-design), (2) When the Executive Architect is prepared to present design alternatives and a recommended solution (concept presentation), and (3) When the schematic design is near finalization, but changes are still possible (final schematics). A fourth presentation may be requested by the Board to review proposed exterior materials and color.  An additional presentation will be required if the project, as approved by the Board, is substantially modified by value engineering or other issues.

Each presentation will be comprised of open and closed sessions. The open session will include the presentation by the Executive Architect, questions from the Board, and the Board’s recommendations. The closed session allows the Board candid discussions to arrive at a consensus position for its recommendations. The only participants in the closed session will be the Board members, Board staff and the UC San Diego project manager.

The DRB meets the first Thursday of each month, if and when there are projects to be presented.  In addition to monthly meetings, the DRB may participate with the Campus Architect in evaluating the design exercise in the selection of Design Builders.

Projects may also be reviewed by DRB via delegated email process off cycle at the discretion of the Vice Chancellor – Operations Management and Capital Programs and the Campus Architect.

The DRB will articulate its recommendations without being deferential to or overly trusting of the design architects. Under justifiable circumstances the DRB may, if necessary, make recommendations to the chancellor through the Vice Chancellor – Operations Management and Capital Programs regarding the termination of relations with the Design Architect.

The DRB will consider C/CPC (Campus/Community Planning Committee) comments prior to the final schematic DRB presentation.

The DRB process must be completed prior to submission for Regent design and environmental approval. Presentations to the DRB will be made by the Executive Architect, assisted by staff from Capital Program Management and the Office of Community and Physical Planning, as appropriate.

Board Members

See the current member list.

Charge

The workgroup was established to oversee the implementation of the Occuspace Live Density Expansion within UC San Diego. The Live Density Program aims to improve access to space utilization information for space planning and management stakeholders to optimize space utilization, improve efficiency and enhance the overall experience of our physical work environment.

The committee’s primary objectives are:

• To oversee the implementation of the Occuspace Live Density expansion
• To ensure that the program aligns with the campus' strategic goals, values, policies and Live Density Use Protocol
• To promote transparency and effective communication regarding program updates and decisions
• To provide guidance and recommendations to senior leadership on program-implementation related matters

This implementation workgroup shall sunset at the end of the 2023–24 academic year, after which it will be dissolved and no longer operational.

Responsibilities

• Reviewing the program plan and scope, including goals and milestones.
• Monitoring progress and addressing any issues or roadblocks that may arise during implementation
• Ensuring compliance with applicable laws, regulations, internal policies and protocol
• Reviewing and approving the Use Protocol
• Reviewing building and space locations for the program
• Soliciting feedback from employees and stakeholders to make informed decisions
• Regularly communicating program updates to leadership and relevant stakeholders
• Reviewing periodic assessments to evaluate program effectiveness
• Recommending adjustments to the program based on feedback and performance data

The working group shall meet regularly, with a frequency determined based on the program's needs, at least quarterly.

Membership

The committee shall consist of academic and administrative representation from different vice chancellor areas with diverse backgrounds and expertise to ensure comprehensive oversight. The following composition is recommended:

• EVC representative
• VC SIO representative – Megan Smith
• VC Health Sciences representative
• VC Research representative – Stephanie Watson
• VC EDI representative – Karen Biestman
• VC OMCP representative – Mario Sierra
• Academic Senate representative – Prabhakar R. Bandaru

Ex-Officio

• ITS representative – Brett Pollak
• Campus Planning representative – Cristy Winter
• Campus Privacy Office representative – Pegah Parsi
• Facilities and Services Information Management representative – Kirk Belles
• Occuspace Project Manager – Andy Moore
• Facilities Data Steward – Eliud Escobedo

A working group consisting of faculty, students, administrative leaders and senior planning and design staff is charged with advising administration on the planning and design for major building and landscaping projects. In this role, the Project Working Group will review and make recommendations to campus leadership regarding space, project requirements and programmatic design considerations required to meet the needs of students and the campus within the project’s timeline, budgetary constraints, while taking into account the total project lifecycle cost.

Campus Planning, Capital Program Management and Facilities Management collaborate to complete required project documents, including project description and justification analyses, environmental impact assessments, site plans, design documents, construction schedule and a budget. Other campus consultants from Environment, Health & Safety, Information Technology Services, etc., also provide technical assistance and advice to these groups.

A group of faculty, students, administrative leaders and senior planning and design staff oversees the preparation of campus-wide or neighborhood-level physical plans. These studies:

• Identify sites for new academic, administrative, housing, recreation, parking and support facilities
• Define vehicular and pedestrian circulation improvements
• Develop design guidelines that define neighborhood site characteristics and building attributes
• Provide phasing plans to enable orderly growth