Construction Process
All UC San Diego construction and renovation projects follow the same basic process, however, the project type, scale and budget determine which department will manage the project. Please review these criteria to determine how to initiate your construction project.
- Submit a capital improvement project request if:
- Your department is within the Health System
- The total project cost is estimated to exceed $1 million
- The project is a new building or a major renovation
- Submit a minor capital project request with Facilities Management if:
- The project is a renovation, renewal or repurpose of existing space estimated to cost $35,000–$1,000,000
Capital Improvement Projects
Capital Program Management manage projects that exceed $1 million, including all Health System projects as well as new construction and major renovations.
Project Request
- Client submits a project request to Design & Development Services (DDS) by submitting a capital improvement project request
- Design & Development Services develops the Project Charter:
- Establishes Rough Order of Magnitude (ROM) project cost
- Defines preliminary project scope
- Evaluates project feasibility
Project Approval
- Designated Vice Chancellor area representative approves Project Charter and provides pre-design funding to Capital Program Management (CPM).
- CPM works with the client to define scope, schedule and budget.
- Obtain Chancellor/Regents approvals in coordination with Capital Planning.
- Conduct selection of design professional
- Coordinate contractor prequalification and bidding
Design
- Client participates in further development of the design to ensure functional and space needs are achieved.
- Capital Program Management
- Schematic Design:
- Establish functional scope and space plans
- Refine project target budget and schedule
- Design Development:
- Refine design concept in terms of architectural, electrical, mechanical and structural systems
- Develop furniture and equipment specifications and budgets
- Determine total project target budget and schedule
- Process Capital Improvement Budget (CIB) and schedule
- Construction Documentation: Produce working drawings, specifications and bidding documents
- Schematic Design:
Agency/ Bidding
- Client stays informed of the progress being made and ensures regular communication on project status with Vice Chancellor area representative.
- Capital Program Management
- Non-Medical Projects
- Ensure design documents are reviewed and permitted by applicable agencies
- Prequalify bidders
- Conduct bidding
- Award contract to successful bidder
- Medical Projects
- Submit plans to Office of Statewide Health Planning & Development (OSHPD) for review and approval
- Revise design based on agency comments
- Prequalify bidders
- Conduct bidding
- Award contract to successful bidder
- Non-Medical Projects
Construction
- Client
- Attends weekly Owner/Architect/Contractor (OAC) meetings
- Communicates progress of scope, schedule and budget to designated Vice Chancellor area representative
- Helps to coordinate furnishings and move-in process
- Capital Program Management
- Notify contractor to begin work
- Monitor the project until construction is completed
- Ensure inspections are performed during the course of construction
- Issue Certificate of Substantial Completion and Certificate of Occupancy
Occupancy
- Client directs move-in of equipment, operations and staff; patient move begins (if applicable).
- Capital Program Management
- Work with contractor to resolve punchlist and warranty items
- Conduct post-occupancy commissioning — removal of furniture, fixtures and equipment, cleaning and re-keying of vacated space